Our Purchasing Package
The purchasing system provides the ability to create automatic (or manual) purchase orders to suppliers based on anticipated sales or manufacturing requirements. The system includes P/O entry, maintenance and inquiry routines that can be customized to meet your exact needs. There are many different costing tables and methods that can be used.
The P/O Confirmation / Stock Receipts routine updates on-hand inventory, A/P and General Ledger automatically.
The Automatic P/O Generation routine provides reports that show what merchandise must be ordered to fulfill sales (or manufacturing) requirements. Parameters used to create these reports can be adjusted to fulfill individual needs. The system then provides the option to create a temporary purchase order that can be modified as needed, then it creates an actual purchase order. You can create purchase orders for one or a group of vendors.
The Automatic P/O creation system considers the following for each vendor:
- Number of days of stock needed
- Lead Time - normal time elapsed between date merchandise is ordered and received
- Safety / Overage factor - Percentage that order quantity can be increased (or decreased) to meet anticipated sales needs
- Next anticipated order date (you can set up an ordering cycle, in which you submit orders on a regular basis, i.e. every 30 days, every 60 days, etc.)
- Incentives The system has the ability to handle multi-level discounts and vendor-paid shipping and handling based on the amount of merchandise ordered.
- Current inventory quantity on hand
- Current quantity committed to sales orders not shipped yet
- Current quantity on customer back-orders
- Current quantity on purchase orders yet to be received
- Sales over past 120 days (number of days can be parameterized)
- Average Daily Sales
- Inner and outer carton quantities - unless otherwise specified, system will round up to carton quantity
- 'Safety / Overage' factor (i.e. 10%, 20%, etc)